Trim the Fat (Simplify Your Systems)
We’ve established that creating and following systems gives us structure, balance, and a reliable reset point when life gets off track. But sometimes, our systems become so overloaded with details that they feel more like a burden than a benefit. Instead of providing comfort and clarity, an overcomplicated system can leave you feeling overwhelmed and ready to roll your eyes at the very thought of it.
When Systems Become Overwhelming
If you’re constantly getting off track or dreading the idea of following your system, it’s time to reevaluate. Perhaps your system has too many elements—too many “extras”—that make it cumbersome. Remember, the point of your system is to simplify your life, not add complexity. If your system is as complicated as your life, it’s not doing its job.
The “What” vs. the “How”
At the core of your system should be the essential details that drive you forward—the "what" needs to be done. Often, we mistakenly cram in the "how"—the step-by-step process—into the system itself. Here’s a better approach:
Focus on the What:
List out the key tasks and priorities.
Keep it simple and clear.
Separate the How:
Develop a flexible plan for execution outside of your core system.
Allow room for adjustments if things don’t go as anticipated.
When you remove the extra details from your system, you create space for fluidity. If the execution plan (the “how”) doesn’t work one day, you’re not forced into chaos; instead, you can easily adapt without disrupting the core structure.
How to Trim the Fat
Review Your System:
Look over your current processes.
Identify unnecessary or overly detailed elements that slow you down.
Simplify:
Ensure the “what” is clear and concise.
Let the “how” live separately, allowing you to adapt as needed.
Flow and Productivity:
A streamlined system should flow effortlessly from one task to the next.
If you feel stuck or overwhelmed, it’s likely time to trim the fat.
Your goal is to boost productivity and overcome stagnation. Remember, your system should be like a gentle river—free-flowing and efficient. When you unload the extra baggage, things will start to move with ease.
You’ve got this! Simplify your system, and watch as clarity, productivity, and balance return to your life.
